[SEDXC] Bylaws comments 1st Class Mail Notification

Thu Apr 19 16:13:19 EDT 2007

Mike
Chaz made the same suggestion and we are looking into it. 

Thanks...Al

Sent via BlackBerry from T-Mobile  

-----Original Message-----
From: "Mike, ND4V" <nd4v at comcast.net>
Date: Thu, 19 Apr 2007 15:48:51 
To:"'NN4ZZ Mail'" <al at nn4zz.com>
Cc:<SEDXC at contesting.com>
Subject: RE: [SEDXC] Bylaws comments 1st Class Mail Notification

Al and Fellow Dx'ers

I don't think the founders intended to make it difficult to change the
bylaws. Otherwise they would have required a quorum of members and 2/3
majority etc....  I believe that the purpose of the notice requirement in
the existing bylaw is to get members to the meeting so that they can listen,
give input, propose modications to the motion, and vote.

I think we meet the spirit and technical requirement of notice of action
with a simple (mailed) notice to the members like ...... 

Pursuant to the bylaws of the Southeastern DX Club, this communication is to
notify you that at the May 16 meeting, the bylaws committee intends to put
forth as a motion substantive changes to the existing bylaws.  Changes to be
proposed include the way in which future by law changes and notices to
members may be accomplished (e-mail); qualifications of new members; club
purpose;  funding of dxpeditions; and other matters. A copy of the text of
the proposed changes will be posted 7 days prior to the meeting date in the
members only section of the WEB Page. If you prefer a copy of the proposed
bylaws by regular us mail, please call xxxxxxxx before May 8 and it it will
be provided. Changes to the bylaws are adopted by a majority vote of members
in attendance, so PLEASE attend.

Maybe just a postal card.

Mike, ND4V

-----Original Message-----
From: sedxc-bounces at contesting.com [mailto:sedxc-bounces at contesting.com] On
Behalf Of NN4ZZ Mail
Sent: Thursday, April 19, 2007 1:49 PM
To: Don Nesbitt; iam4rb at aol.com; george at nicholsoncontracting.com;
n4gg at arrl.net; wb4sq at yahoo.com
Cc: sedxc at contesting.com
Subject: Re: [SEDXC] Bylaws comments 1st Class Mail Notification

Don,
Good point, and I don't have any problem with that.  We were very aware of
the seven days and made sure we got the proposed changes out on time but we
didn't consider the current snail mail detail.  As you know, we have been
operating in a more electronic fashion for a number of years via the
reflector, and our excellent web page.  And we eliminated the printed
version of the  newsletter some time ago.  This probably saves at least $50
per mailing.  The charter updates are meant to reflect those changes but we
don't want anyone to feel there was an intention to bypass proper procedure.

Electronic is the way to go and taking it a step further, voting by email
has been suggested for some situations.  If we can insure the proper
safeguards to the satisfaction of the members, we may make that leap.  (but
again, we may not be ready for that yet)

I didn't think updating the charter and bylaws would be easy and I'm not
surprised or disappointed that we need to take it back to the drawing board.

On the other hand, I think it's a worthwhile and necessary task, and I'm
convinced we can get it done.  The process we are using is working.  We have
a great start with the work Jim and Harry have already done and there is no
reason we can't finish this in the next few months.  I'm glad to see that we
are all taking this seriously and providing constructive feedback.

So unless I'm missing something, be on the lookout for the next version in
you snail mailbox.

Regards....Al

----- Original Message -----
From: "Don Nesbitt" <drnesbitt at hotmail.com>
To: <al at nn4zz.com>; <iam4rb at aol.com>; <george at nicholsoncontracting.com>;
<n4gg at arrl.net>; <wb4sq at yahoo.com>
Cc: <sedxc at contesting.com>
Sent: Thursday, April 19, 2007 12:34 PM
Subject: Re: [SEDXC] Bylaws comments 1st Class Mail Notification

Mr. President, I rise to a Point of Order and submit the following:

I can hear the groans already - but - we ARE CURRENTLY operating under a set
of procedures specified in a Constitution and its' accompanying Bylaws -
regardless of how cumbersome, outdated, etc. they may seem to be.

The reason that I raised the question of "snail mail" notification (during
our meeting last night) of proposed changes to the Constitution and Bylaws
is that the CURRENT Constitution and Bylaws do indeed REQUIRE this type of
notification -  ". . . by First Class mail of the pending action . . ." -
BEFORE action can be taken (in fact, at least seven days prior).  This
CURRENT section is quoted:

"Amendments to this Constitution and Bylaws

A. This Constitution and the Bylaws of the Club may be amended by a majority
of Regular Members present at a meeting, providing the total Membership has
been notified by First Class mail of the pending action at least seven days
prior to said meeting."

Unless there has been some previous modification of this section that has
not been published, even the motion that was made last night to drop the
"First Class Mail" notification would be "out of order" and could not go
forward.  Accordingly, a vote taken on such a motion would have to be
declared null and void by the Chair.

Frankly, while having spent over 30 years dealing with this kind of minutia,
I've never enjoyed it!

When I first joined the SEDXC in the late 70's one of the things I really
liked was that we didn't get bogged down in this kind of "nit picking."

Faithful committee members have spent a lot of time and energy in
formulating changes to our Constitution and Bylaws that are meant streamline
and strength our club.  While some additional tweaking may be in order, we
should accomplish this in accordance with the rules that CURRENTLY specify
how we are required to conduct our business!  We've said that we will follow
Roberts Rules of Order - let's do that.

Respectfully submitted for your consideration.  '73 es gud dxing -- Don N4HH

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