[SEDXC] Bylaws comments 1st Class Mail Notification

[NN4ZZ Mail]

Don,
Good point, and I don't have any problem with that.  We were very aware of 
the seven days and made sure we got the proposed changes out on time but we 
didn't consider the current snail mail detail.  As you know, we have been 
operating in a more electronic fashion for a number of years via the 
reflector, and our excellent web page.  And we eliminated the printed 
version of the  newsletter some time ago.  This probably saves at least $50 
per mailing.  The charter updates are meant to reflect those changes but we 
don't want anyone to feel there was an intention to bypass proper procedure. 
Electronic is the way to go and taking it a step further, voting by email 
has been suggested for some situations.  If we can insure the proper 
safeguards to the satisfaction of the members, we may make that leap.  (but 
again, we may not be ready for that yet)

I didn't think updating the charter and bylaws would be easy and I'm not 
surprised or disappointed that we need to take it back to the drawing board. 
On the other hand, I think it's a worthwhile and necessary task, and I'm 
convinced we can get it done.  The process we are using is working.  We have 
a great start with the work Jim and Harry have already done and there is no 
reason we can't finish this in the next few months.  I'm glad to see that we 
are all taking this seriously and providing constructive feedback.

So unless I'm missing something, be on the lookout for the next version in 
you snail mailbox.

Regards....Al


----- Original Message ----- 
From: "Don Nesbitt" <drnesbitt at hotmail.com>
To: <al at nn4zz.com>; <iam4rb at aol.com>; <george at nicholsoncontracting.com>; 
<n4gg at arrl.net>; <wb4sq at yahoo.com>
Cc: <sedxc at contesting.com>
Sent: Thursday, April 19, 2007 12:34 PM
Subject: Re: [SEDXC] Bylaws comments 1st Class Mail Notification


Mr. President, I rise to a Point of Order and submit the following:

I can hear the groans already - but - we ARE CURRENTLY operating under a set
of procedures specified in a Constitution and its' accompanying Bylaws -
regardless of how cumbersome, outdated, etc. they may seem to be.

The reason that I raised the question of "snail mail" notification (during
our meeting last night) of proposed changes to the Constitution and Bylaws
is that the CURRENT Constitution and Bylaws do indeed REQUIRE this type of
notification -  ". . . by First Class mail of the pending action . . ." -
BEFORE action can be taken (in fact, at least seven days prior).  This
CURRENT section is quoted:

"Amendments to this Constitution and Bylaws

A. This Constitution and the Bylaws of the Club may be amended by a majority
of Regular Members present at a meeting, providing the total Membership has
been notified by First Class mail of the pending action at least seven days
prior to said meeting."

Unless there has been some previous modification of this section that has
not been published, even the motion that was made last night to drop the
"First Class Mail" notification would be "out of order" and could not go
forward.  Accordingly, a vote taken on such a motion would have to be
declared null and void by the Chair.

Frankly, while having spent over 30 years dealing with this kind of minutia,
I've never enjoyed it!

When I first joined the SEDXC in the late 70's one of the things I really
liked was that we didn't get bogged down in this kind of "nit picking."

Faithful committee members have spent a lot of time and energy in
formulating changes to our Constitution and Bylaws that are meant streamline
and strength our club.  While some additional tweaking may be in order, we
should accomplish this in accordance with the rules that CURRENTLY specify
how we are required to conduct our business!  We've said that we will follow
Roberts Rules of Order - let's do that.

Respectfully submitted for your consideration.  '73 es gud dxing -- Don N4HH

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