[SEDXC] Bylaws comments 1st Class Mail Notification

[Gary McConville]

Since all those who were at the meeting and voted for email only, then
only the ones in absence and or voting against should receive the snail
mail.

--- NN4ZZ Mail <al at nn4zz.com> wrote:

> Don,
> Good point, and I don't have any problem with that.  We were very
> aware of 
> the seven days and made sure we got the proposed changes out on time
> but we 
> didn't consider the current snail mail detail.  As you know, we have
> been 
> operating in a more electronic fashion for a number of years via the 
> reflector, and our excellent web page.  And we eliminated the printed
> 
> version of the  newsletter some time ago.  This probably saves at
> least $50 
> per mailing.  The charter updates are meant to reflect those changes
> but we 
> don't want anyone to feel there was an intention to bypass proper
> procedure. 
> Electronic is the way to go and taking it a step further, voting by
> email 
> has been suggested for some situations.  If we can insure the proper 
> safeguards to the satisfaction of the members, we may make that leap.
>  (but 
> again, we may not be ready for that yet)
> 
> I didn't think updating the charter and bylaws would be easy and I'm
> not 
> surprised or disappointed that we need to take it back to the drawing
> board. 
> On the other hand, I think it's a worthwhile and necessary task, and
> I'm 
> convinced we can get it done.  The process we are using is working. 
> We have 
> a great start with the work Jim and Harry have already done and there
> is no 
> reason we can't finish this in the next few months.  I'm glad to see
> that we 
> are all taking this seriously and providing constructive feedback.
> 
> So unless I'm missing something, be on the lookout for the next
> version in 
> you snail mailbox.
> 
> Regards....Al
> 
> 
> ----- Original Message ----- 
> From: "Don Nesbitt" <drnesbitt at hotmail.com>
> To: <al at nn4zz.com>; <iam4rb at aol.com>;
> <george at nicholsoncontracting.com>; 
> <n4gg at arrl.net>; <wb4sq at yahoo.com>
> Cc: <sedxc at contesting.com>
> Sent: Thursday, April 19, 2007 12:34 PM
> Subject: Re: [SEDXC] Bylaws comments 1st Class Mail Notification
> 
> 
> Mr. President, I rise to a Point of Order and submit the following:
> 
> I can hear the groans already - but - we ARE CURRENTLY operating
> under a set
> of procedures specified in a Constitution and its' accompanying
> Bylaws -
> regardless of how cumbersome, outdated, etc. they may seem to be.
> 
> The reason that I raised the question of "snail mail" notification
> (during
> our meeting last night) of proposed changes to the Constitution and
> Bylaws
> is that the CURRENT Constitution and Bylaws do indeed REQUIRE this
> type of
> notification -  ". . . by First Class mail of the pending action . .
> ." -
> BEFORE action can be taken (in fact, at least seven days prior). 
> This
> CURRENT section is quoted:
> 
> "Amendments to this Constitution and Bylaws
> 
> A. This Constitution and the Bylaws of the Club may be amended by a
> majority
> of Regular Members present at a meeting, providing the total
> Membership has
> been notified by First Class mail of the pending action at least
> seven days
> prior to said meeting."
> 
> Unless there has been some previous modification of this section that
> has
> not been published, even the motion that was made last night to drop
> the
> "First Class Mail" notification would be "out of order" and could not
> go
> forward.  Accordingly, a vote taken on such a motion would have to be
> declared null and void by the Chair.
> 
> Frankly, while having spent over 30 years dealing with this kind of
> minutia,
> I've never enjoyed it!
> 
> When I first joined the SEDXC in the late 70's one of the things I
> really
> liked was that we didn't get bogged down in this kind of "nit
> picking."
> 
> Faithful committee members have spent a lot of time and energy in
> formulating changes to our Constitution and Bylaws that are meant
> streamline
> and strength our club.  While some additional tweaking may be in
> order, we
> should accomplish this in accordance with the rules that CURRENTLY
> specify
> how we are required to conduct our business!  We've said that we will
> follow
> Roberts Rules of Order - let's do that.
> 
> Respectfully submitted for your consideration.  '73 es gud dxing --
> Don N4HH
> 
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